§ 58-64A-360.  Semiannual meetings.

(a) The board of directors or other governing body of a provider or its designated representative shall hold in-person semiannual meetings with the residents of each continuing care retirement community operated by the provider in this State for free discussions of subjects, including, but not limited to, income, expenditures, financial trends and problems, and proposed changes in policies, programs, and services as they apply to the provider, the continuing care retirement community, and the continuing care retirement community's residents. For the purposes of this section, a semiannual meeting shall be a single meeting that is open to all residents and not a series of meetings with individual residents. Nothing in this section shall prevent a provider from making a semiannual meeting available via electronic means to residents of the continuing care retirement community who are unable to attend in person.

(b) At least one independent member of the board of directors or other governing body of the provider shall attend the semiannual meetings in person. A provider may apply to the Commissioner for a waiver from the requirement of this subsection based on unique circumstances.

(c) Residents shall be entitled to at least seven days' advance notice of each meeting under subsection (a) of this section. The agenda and any materials that are distributed at the meetings shall remain available upon request to residents for at least 60 days after each semiannual meeting.

(d) Whenever a state of emergency or disaster has been proclaimed in this State or for an area within this State under G.S. 166A-19.20 or G.S. 166A-19.21, or whenever the President of the United States has issued a major disaster declaration for the State or for an area within the State under the Stafford Act, 42 U.S.C. § 5121, et seq., that directly affects the continuing care retirement community, semiannual meetings required under this section may be held by electronic means, including any of the following:

(1) Telephone.

(2) Video conference.

(3) Video broadcast.

(e) If a semiannual meeting is held under subsection (d) of this section, notice of the method residents may use to attend the meeting shall be published with the notice of the meeting. The meeting shall be recorded in the format in which it is conducted. Acceptable recording formats include, but are not limited to, all of the following:

(1) A sound-only recording.

(2) A video recording with sound and picture.

(3) A digital or analog broadcast capable of being recorded.

(f) Recordings made pursuant to subsection (e) of this section shall remain available to residents for at least 60 days after being made available to residents.

(g) A provider shall report in the disclosure statement required under G.S. 58-64A-150 the dates on which the semiannual meetings were held during the provider's previous fiscal year.  (2025-58, s. 2.)