A BILL TO BE ENTITLED
AN ACT to make revisions to the process by which the state ethics commission investigates and acts upon complaints.
The General Assembly of North Carolina enacts:
SECTION 1.  G.S.  138A‑12 reads as rewritten:
"§ 138A‑12.  Inquiries, investigations and hearings.
(a)	Jurisdiction. – The Commission may receive complaints alleging unethical conduct by covered persons and legislative employees and shall conduct inquiries of complaints alleging unethical conduct by covered persons and legislative employees, as set forth in this section.
(a1)	Notice of Allegation. – Upon receipt by the Commission of a written allegation of unethical conduct by a covered person or legislative employee, or the initiation by the Commission of an inquiry into unethical conduct under subsection (b) of this section, the Commission shall immediately notify the covered person or legislative employee subject to the allegation or inquiry in writing. This subsection does not apply to justices or judges of the General Court of Justice.
(b)	Institution of Proceedings. – On its own motion, in response to a timely, signed, and sworn complaint against a covered person filed with the Commission, or upon the written request of any public servant or those responsible for the hiring, appointing, or supervising of a public servant, the Commission shall conduct an inquiry into any of the following:
(1)	The application or alleged violation of this Chapter.
(2)	For legislators, the application or alleged violations of Part 1 of Article 14 of Chapter 120 of the General Statutes.
	
(4)	An alleged violation of G.S. 126‑14.
Upon receipt of a referral under G.S. 147‑64.6B or a report under G.S. 147‑64.6(c)(19), the Commission may conduct an inquiry under this section on its own motion. Allegations of violations of the Code of Judicial Conduct shall be referred to the Judicial Standards Commission without notification under subsection (a1) of this section or inquiry. Allegations of violations of the criminal law, with the exception of G.S. 138A‑26 and G.S. 138A‑27, shall be referred without inquiry to the Attorney General for investigation and referral to the district attorney for possible prosecution.
(b1)	Commission‑Initiated Inquiry. – An inquiry initiated by the Commission on its own motion is not subject to the requirements of subdivision (e)(1) of this section. An inquiry initiated upon written request of any public servant or those responsible for the hiring, appointing, or supervising of a public servant instituted under subsection (b) of this section need not be sworn or verified.
(c)	Complaint. –
(1)	A sworn complaint filed under this Chapter shall state the name, address, and telephone number of the individual filing the complaint, the name and job title or appointive position of the covered person or legislative employee against whom the complaint is filed, and a concise statement of the nature of the complaint and specific facts indicating that a violation of this Chapter or Chapter 120 of the General Statutes or G.S. 126‑14 or the criminal law in the performance of that individual's official duties has occurred, the date the alleged violation occurred, and either (i) that the contents of the complaint are within the knowledge of the individual verifying the complaint, or (ii) the basis upon which the individual verifying the complaint believes the allegations to be true.
(2)	Except as provided in subsection (d) of this section, a complaint filed under this Chapter must be filed within two years of the date the complainant knew or should have known of the conduct upon which the complaint is based.
(3)	The Commission may decline to refer or conduct an inquiry into any complaint that does not meet all of the requirements set forth in subdivision (1) of this subsection, or the Commission may, in its sole discretion, request additional information to be provided by the complainant within a specified period of time of no less than five business days.
(4)	In addition to subdivision (3) of this subsection, the Commission may decline to refer or conduct an inquiry into a complaint if it determines that any of the following apply:
a.	The complaint is frivolous or brought in bad faith.
b.	The covered person or legislative employee and conduct complained of have already been the subject of a prior complaint.
c.	The conduct complained of is primarily a matter more appropriately and adequately addressed and handled by other federal, State, or local agencies or authorities, including law enforcement authorities. If other agencies or authorities are conducting an investigation of the same actions or conduct involved in a complaint filed under this section, the Commission may stay its complaint inquiry pending final resolution of the other investigation.
(5)	Within 10 business days of the acceptance of a complaint, the Commission shall send a copy of the complaint to the covered person or legislative employee. For the purposes of this subsection, a complaint is deemed accepted if it is timely, signed, sworn if required, and against a covered person.
(d)	Inquires by the Commission. – The Commission shall conduct an inquiry into all complaints properly before the Commission in a timely manner. The Commission shall initiate an inquiry into a complaint within 10 business days of the acceptance of the complaint. The Commission is authorized to initiate inquiries upon request of any member of the Commission if there is reason to believe that a covered person or legislative employee has or may have violated this Chapter. Commission‑initiated inquiries under this section shall be initiated within two years of the date the Commission knew of the conduct upon which the inquiry is based, except when the conduct is material to the continuing conduct of the duties in office. In determining whether there is reason to believe that a violation has or may have occurred, a member of the Commission may take general notice of available information even if not formally provided to the Commission in the form of a complaint. The Commission may utilize the services of a hired investigator when conducting inquiries.
(e)	Covered Person and Legislative Employees Cooperation With Inquiry. – Covered persons and legislative employees shall promptly and fully cooperate with the Commission in any Commission‑related inquiry. Failure to cooperate fully with the Commission in any inquiry shall be grounds for sanctions as set forth in G.S. 138A‑45.
(f)	Dismissal of Complaint After Inquiry. – The Commission shall conclude the inquiry within 30 business days of the acceptance of a complaint. The Commission shall dismiss the complaint, if at the end of its inquiry the Commission determines that any of the following apply:
(1)	The individual who is the subject of the complaint is not a covered person or legislative employee subject to the Commission's jurisdiction and authority under this Chapter.
(2)	The complaint does not allege facts sufficient to constitute a violation within the jurisdiction of the Commission under subsection (b) of this section.
(3)	The complaint is determined to be frivolous or brought in bad faith.
(g)	Probable Cause Investigations. –
(1)	If at the end of its inquiry, the Commission determines to proceed with an investigation into the conduct of a covered person or legislative employee, the Commission shall provide written notice to the covered person or legislative employee, the employing entity, and appointing authority of the fact of the investigation and the allegations against the covered person or legislative employee. The covered person or legislative employee shall be given an opportunity to file a written response with the Commission.
	
(2)	The Commission shall conduct an investigation into a complaint to the extent necessary to either dismiss the complaint for lack of probable cause or upon a finding of probable cause:
a.	For public servants, proceed with a hearing under subsection (i) of this section.
b.	For legislators, except the Lieutenant Governor, refer the matter to the Committee.
c.	For judicial officers, refer the matter to the Judicial Standards Commission for complaints against justices and judges, to the senior resident superior court judge of the district or county for complaints against district attorneys or clerks of court.
d.	For legislative employees, refer the matter to the employing entity.
(h1)	Settlement of Inquiries Against Public Servants. – The public servant who is the subject of the inquiry or the public servant's legal counsel, and the staff of the Commission, may meet by mutual consent at any time before the hearing to discuss the possibility of settlement or the stipulation of facts, issues of law, or other pertinent matters. Any proposed settlement is subject to the approval of the Commission. Upon the Commission's approval of a settlement, the matter shall be closed, subject to reopening by the Commission upon any breach of the settlement agreement. The Commission shall provide written notice of the fact of the settlement to the individual who filed the complaint, the public servant who was the subject of the inquiry, and the public servant's employing entity and appointing authority.
(i)	Hearing. –
(1)	The Commission shall give full and fair consideration to all accepted complaints received against a public servant. If the Commission determines that the complaint cannot be resolved without a hearing, or if the public servant requests a hearing, a hearing shall be held.
(2)	The Commission shall send a notice of the hearing to the complainant, and the public servant. The notice shall contain the date, time, and place for a hearing on the matter, which shall begin no less than 30 days and no more than 90 days after the date of the notice.
(3)	At least 30 days prior to the date of the hearing, the Commission shall make available to the public servant or that public servant's private legal counsel all documents or other evidence which are intended to be presented at the hearing to the Commission or which a reasonable person would believe might exculpate the accused public servant. Any documents or other evidence discovered within less than 30 days of the hearing shall be furnished as soon as possible after discovery but prior to the hearing.
(4)	At any hearing held by the Commission:
a.	Oral evidence shall be taken only on oath or affirmation.
b.	The hearing shall be open to the public, except for matters involving minors, personnel records, or matters that could otherwise be considered in closed session under G.S. 143‑318.11. In any event, the deliberations by the Commission on a complaint may be held in closed session.
c.	The public servant being investigated shall have the right to present evidence, call and examine witnesses, cross‑examine witnesses, introduce exhibits, and be represented by counsel.
	
(k)	Post‑Hearing Dispositions. – After the hearing, the Commission shall dispose of the matter in one or more of the following ways:
(1)	If the Commission finds substantial evidence of an alleged violation of a criminal statute, the Commission shall refer the matter to the Attorney General for investigation and referral to the district attorney for possible prosecution.
(2)	If the Commission finds that the alleged violation is not established by clear and convincing evidence, the Commission shall dismiss the complaint.
(3)	If the Commission finds that the alleged violation of this Chapter is established by clear and convincing evidence, the Commission shall do one or more of the following:
a.	Issue a private admonishment to the public servant and notify the employing entity, if applicable. Such notification shall be treated as part of the personnel record of the public servant.
b.	Refer the matter for appropriate action to the Governor and the employing entity that appointed or employed the public servant or of which the public servant is a member.
c.	Refer the matter for appropriate action to the Chief Justice for judicial employees.
d.	Refer the matter to the Principal Clerks of the House of Representatives and Senate of the General Assembly for constitutional officers of the State.
e.	Refer the matter for appropriate action to the principal clerk of the house of the General Assembly that elected the public servant for members of the Board of Governors and the State Board of Community Colleges.
(l)	Notice of Dismissal. – Upon the dismissal of a complaint under this section, the Commission shall provide written notice of the dismissal to the individual who filed the complaint and the covered person or legislative employee against whom the complaint was filed. For dismissals pursuant to subdivision (2) of subsection (g) or subdivision (2) of subsection (k) of this section, the Commission shall forward copies of complaints and notices of dismissal of complaints against public servants to the employing entity and appointing authority, against legislators to the Committee, against legislative employees to the employing entity for legislative employees, and against judicial officers to the Judicial Standards Commission for complaints against justices and judges, and the senior resident superior court judge of the district or county for complaints against district attorneys or clerks of court. Except as provided in subsection (n) of this section, the complaint and notice of dismissal are confidential and not public records.
(m)	Reports and Records. – The Commission shall render the results of its investigation in writing. When a matter is referred under sub‑subdivisions (g)(2)b. and (g)(2)c., or subsection (k) of this section, the Commission's report shall consist of the complaint, response, and detailed results of its investigation in support of the Commission's finding of a violation under this Chapter.
(n)	Confidentiality. –
(1)	Complaints and responses filed with the  Commission, settlement agreements, referrals, recommendations, reports, and other investigative documents and records of the Commission connected to an investigation under this section, including information provided pursuant to G.S. 147‑64.6B or G.S. 147‑64.6(c)(19), shall be confidential and not matters of public record and may be released only by order of a court of competent jurisdiction except as otherwise provided in this section or when the covered person or legislative employee under inquiry requests in writing that the complaint, response, and findings be made public. Once a hearing under this section commences, the complaint, response, and all other documents offered at the hearing in conjunction with the complaint, not otherwise privileged or confidential under law, shall be public records. If confidential material or information is released in violation of this section by any person, State agency, or governmental unit other than the Commission, then the Commission may release confidential material or information pertaining to the same matter.
(2)	Staff to the Commission may share with staff to the Committee information connected to an inquiry into the conduct of a legislator under this section. The Commission shall provide to the Committee copies of all reports, investigative documents, information, and other documents used by the Commission when it refers a complaint to the Committee under sub‑subdivision (2)b. of subsection (g) of this section. Upon written request by staff to the Committee, the Commission shall provide copies of all reports, investigative documents, information, and other documents used by the Commission when it dismisses a complaint against a legislator under subsection (l) of this section. The information and documents provided to the Committee and staff to the Committee and the written request provided to the Commission are confidential and are not public records as defined in G.S. 132‑1.
(3)	When referring a matter to another State or local agency or authority, staff to the Commission may share related information and documents with the agency or authority receiving the referral. The information and documents provided shall remain confidential, are not public records, and may only be released according to the terms of this Chapter.
(o)	Recommendations of Sanctions after Hearing. – When referring a matter under subsection (k) of this section, the Commission may recommend sanctions or issue rulings as it deems necessary or appropriate to protect the public interest and ensure compliance with this Chapter. In recommending appropriate sanctions, the Commission may consider the following factors:
(1)	The public servant's prior experience in an agency or on a board and prior opportunities to learn the ethical standards for a public servant as set forth in Article 4 of this Chapter, including those dealing with conflicts of interest.
(2)	The number of ethics violations.
(3)	The severity of the ethics violations.
(4)	Whether the ethics violations involve the public servant's financial interest.
(5)	Whether the ethics violations were inadvertent or intentional.
(6)	Whether the public servant knew or should have known that the improper conduct was a violation of this Chapter.
(7)	Whether the public servant has previously been advised or warned by the Commission.
(8)	Whether the conduct or situation giving rise to the ethics violation was pointed out to the public servant in the Commission's Statement of Economic Interest evaluation letter issued under G.S. 138A‑24(e).
(9)	The public servant's motivation or reason for the improper conduct or action, including whether the action was for personal financial gain versus protection of the public interest.
In making recommendations under this subsection, if the Commission determines that sanctions are appropriate, the Commission may recommend any action it deems necessary to properly address and rectify any violation of this Chapter by a public servant, including removal of the public servant from the public servant's State position. Nothing in this subsection is intended, and shall not be construed, to give the Commission any independent civil, criminal, or administrative investigative or enforcement authority over covered persons, or other State employees or appointees.
(p)	Authority of Employing Entity. – Any action or failure to act by the Commission under this Chapter, except G.S. 138A‑13, shall not limit any authority of any of the applicable employing entities to discipline the covered person or legislative employee.
(q)	Continuing Jurisdiction. – The Commission shall have continuing jurisdiction to refer evidence of a possible criminal violation of this Chapter to the Attorney General for investigation and referral to the district attorney for possible prosecution for a period of one year following the date an individual, who was formerly a public servant or legislative employee, ceases to be a public servant or legislative employee for any investigation that commenced prior to the date the public servant or legislative employee ceases to be a public servant or legislative employee.
(r)	Subpoena Authority. – The Commission may petition the Superior Court of Wake County for the approval to issue subpoenas and subpoenas duces tecum as necessary to conduct investigations of alleged violations of this Chapter. The court shall authorize subpoenas under this subsection when the court determines the subpoenas are necessary for the enforcement of this Chapter. Subpoenas issued under this subsection shall be enforceable by the court through contempt powers. Venue shall be with the Superior Court of Wake County for any person or governmental unit covered by this Chapter, and personal jurisdiction may be asserted under G.S. 1‑75.4.
(s)	Reports. – The number of complaints referred under this section shall be reported under G.S. 138A‑10(a)(12).
(t)	Concurrent Jurisdiction. – Nothing in this section shall limit the jurisdiction of the Committee or the Judicial Standards Commission with regards to legislative or judicial misconduct, and jurisdiction under this section shall be concurrent with the jurisdiction of the Committee and the Judicial Standards Commission."
SECTION 2.  G.S. 138A‑10(a) reads as rewritten:
"§ 138A‑10.  Powers and duties.
(a)	In addition to other powers and duties specified in this Chapter, the Commission shall:
…
(5)	Conduct inquiries, investigations, and hearings on alleged violations against judicial officers, legislators, and legislative employees in accordance with G.S. 138A‑12.
(6)	Conduct inquiries, investigations, and hearings on alleged violations against public servants in accordance with G.S. 138A‑12.
…
(12)	Publish annually statistics on complaints filed with or considered by the Commission, including the number of complaints filed, the number of complaints referred under G.S. 138A‑12(b), the number of complaints dismissed under G.S. 138A‑12(c)(4), the number of complaints dismissed under G.S. 138A‑12(f), the number of complaints referred for criminal prosecution under G.S. 138A‑12, the number of complaints dismissed under G.S. 138A‑12(g)(2) the number of complaints referred for appropriate action under G.S. 138A‑12(g)(2) or G.S. 138A‑12(k)(3), and the number and age of complaints pending action by the Commission.
…."
SECTION 3.  G.S. 138A‑13(a2) reads as rewritten:
"(a2)	A request for a formal advisory opinion under subsection (a) of this section shall be in writing, electronic or otherwise. The Commission shall issue formal advisory opinions having prospective application only. A public servant or legislative employee who relies upon the advice provided to that public servant or legislative employee on a specific matter addressed by the requested formal advisory opinion shall be immune from all of the following:
(1)	Investigation by Commission.
(2)	Any adverse action by the employing entity.
(3)	Investigation by the Secretary of State."
SECTION 4.  G.S. 138A‑13(b1) reads as rewritten:
"(b1)	A request by a legislator for a recommended formal advisory opinion shall be in writing, electronic or otherwise. The Commission shall issue recommended formal advisory opinions having prospective application only. Until action is taken by the Committee under G.S. 120‑104, a legislator who relies upon the advice provided to that legislator on a specific matter addressed by the requested recommended formal advisory opinion shall be immune from all of the following:
(1)	Investigation by the Committee or Commission.
(2)	Any adverse action by the house of which the legislator is a member.
(3)	Investigation by the Secretary of State."
SECTION 5.  This act is effective when it becomes law.